Fort Knox Records Management Facility Accreditation

Fort Knox Records Management became an APROSS approved supplier in May 2003. This accreditation allows us to store Government Records in our facilities.

We are governed by APROSS practices and receive audited inspections on a regular basis. We are therefore qualified to store legal documents, medical documents and business documents.

APROSS facilities must comply with the following conditions:

1. Be a minimum 1½-hour fire-isolated storage area that meets Building Code of Australia (BCA) fire-resistance levels. For single storey facilities, external walls are deemed compliant if not less than 3 metres from an adjacent fire source. Internal walls need to be 1½-hour fire isolated. For facilities of two storeys or more, the 1½-hour fire requirement includes both horizontal and vertical isolation
2. Be used solely for the storage of records of the type approved in the instrument of appointment
3. Comply with minimum standards determined by the Keeper of Public Records relating to: fire and water damage prevention measures, security, preservation, and climate control vault storage for microform, disks and tapes, etc.
4. Be adequately insured against loss or damage of records in APROSS custody
5. Receive notice of approval from the Keeper of Public Records before accepting each new transfer of public records
6. Provide a list of public records housed in the APROSS facility when requested by the Keeper of Public Records
7. Provide to the client agency a 24-hour record identification, retrieval and delivery service for each day of the year
8. Provide a search room facility for client staff on the APROSS premises between 9.00am and 5.00pm weekdays
9. Provide facilities and assistance for PROV to inspect the public records, and return to PROV any records in an APROSS facility that PROV deems to be permanent. Section 13(a) of the Act gives PROV the right to inspect the public records free of charges.
10. Undertake the destruction of public records only with the authorisation of the Keeper of Public Records as required by section 20 of the "Act" in accordance with standards issued by the Keeper under Section 12 of the "Act".

Standard Required: AS/ISO 9001

Standard Status: We currently have researched the AS/ISO 9002 standard which is applicable to our business and industry. We have allocated sufficient time over the next 6 months to be compliant.

Other Associations

Fort Knox is also a member of the Records Management Association of Australasia and we attend all association conferences. Fort Knox also attends the annual PRISM conferences, where we liaise with Records Management centres from all over the globe. The PRISM conferences give Fort Knox further knowledge about worldwide developments in Records Management, and to be at the forefront of all technological advances in our ever changing industry.